QuickDocx Records Management System

QuickDocx is an office tool and your user-friendly partner in making your office task so much easier and clutter-free. It is a software program that will make your company or organization closely inter-linked and connected through the quick availability of and access to the company files in seconds. QuickDocx will help you do the job faster and better!

Who may use the Software?

QuickDocx System is built for Small and Medium Enterprise companies to monitor large scale day to day business operation, thus enabling the opportunity of productive business resources and eliminating delays that lead to more problems.

Features

The following features of QuickDocx will demonstrate why this program can really help your operation:

  • Easy access and fast retrieval of documents when needed. Definitely,  precious company time is saved compared to the old manner of searching through file cabinets which may take long minutes, hours or even longer.
  • Internet ready, and real time access whenever and wherever you may be. For decision makers, no need to wait for office hours to finish that important task.
  • Quick Search – capable of finding a document for quick-on-the-go searches. It even lets you guess by just typing in a clue or key word.  Advanced Search for a more robust page for searching with multiple clues.
  • Automatic Document Conversion – Automatic conversion of all uploaded documents into the universal .PDF file type for safe storage and viewing.
  • Secure Server Operating System – Linux based operating system that is safe from virus and malware attacks.  Files are kept confidential and secure.
  • OCR – Ground-breaking ocular character recognition capability for image uploads containing text that allows for storing documents and retrieval via the Quick and Advanced search pages.
  • Safest way to store important company documents, safe and secure from damage by natural causes or loss through negligence or malicious intent.
  • Real time notification system for Uploads, Comments, Sharing and Schedules.
  • The luxury of being “at work” even if you are away from the office.
For inquiry and demo requests, kindly email us here.

Project Status

  • Design 100%
  • Core Implementation 100%
  • Single Document Upload (Multi-page) 100%
  • Multiple Document Upload (Consolidated as pages for a single document) 100%
  • MS Document Parsing Module (Doc, Docx) 100%
  • PDF Document Parsing Module (Text, Image) 100%
  • Image (Scanned Document) Parsing Module (JPG, PNG, GIF, etc.) 100%
  • Drafts Module 100%
  • Strategy Planner Module 100%
  • Document Management Module (Continuous Development) 99%

ROI & IMPACT

A COMPANY WITH 10 USERS

A. COMPANY SAVINGS: TIME LOST VALUE PER YEAR
TIME: MANAGER’S TIME
WAITING PERIOD 1.0 HR/DAY 180.00 46,800.00
CLERK’S TIME
LOOKING FOR FILE 1.0 HR/DAY 43.00 111,800.00
MAKING COPIES .5 HR/DAY 43.00 55,900.00
MESSENGER’S TIME:
MAILING/ERRANDS 2 HRS./DAY 37.50 195,000.00
SUPPLIES:
PAPER SUPPLIES: 50 SHEETS 0.30 39,000.00
448,500.00
COST OF QUICKDOCX
ANNUAL COST PER USER 15,000.00
TOTAL ANNUAL COST (10 USERS) 150,000.00
YEARLY ROI 298,500.00
NO. OF HOURS SAVED 9,100
B. VALUABLE IMPACT, NOT QUANTIFIED:
GOING GREEN
REAL TIME DATA AND LINKAGE WITH BRANCHES/DEPT.
SAFE & SECURE FROM NATURAL DAMAGE OF FILES
AVAILABILITY OF DOCUMENTS 24/7.